Administrative Support Assistant – Stellarton, Nova Scotia

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Job Type: Full-time

Location: Stellarton, Nova Scotia

We are looking for a responsible Administrative Support Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Support position include providing support to our managers and employees, assisting in daily office needs, and assisting with managing our company’s general administrative activities.

Responsibilities will include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive administrative assistant or familiarity within our industry, we’d like to meet you. Ultimately, a successful Administrative Support Assistant should help ensure the efficient and smooth day-to-day operation of our office.

Administrative Support Responsibilities Include:

  • Answering and directing phone calls
  • Organizing and scheduling appointments
  • Planning meetings and taking detailed minutes

Responsibilities include but are not limited to:

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements:

  • Proven experience as an administrative assistant, virtual assistant or office admin assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree; additional qualification as an Administrative Assistant or Secretary will be taken into consideration

 

Wage: $12.00 – $14.00 per hour

Please forward all resumes to jberkman@trinityenergygroup.ca

We appreciate all people who apply, but only the chosen candidates will be contacted for an interview.